Managing Facilities

These actions require the Manage Facilities permission.

Adding Facilities

1. From the GAP Admin home page, click "Facilities" under the "Intel" section.

2. Click "+ Add".

3. Enter a facility name in the "Name" field.

4. Enter a description in the "Description" field.

5. Enter an address in the "Address", "City", "Country", "State" and "Postal Code" fields and click "Lookup" to obtain a precise location.

6. If you wish, change the icon and colour via the "Marker Icon" and "Icon Color" drop-down lists underneath the map.

7. Enter contact telephone numbers for the facility in the "Primary Phone" and "Secondary Phone" text boxes. Note this should be in international format (e.g [phone]).

8. Select the key contact(s) for the facility using the "Key Contacts" drop-down list. Note that these must be existing GAP users.

9. Click the "Submit" button.

Adding Multiple Facilities via Spreadsheet Upload

Facilities can be managed at scale via spreadsheet (CSV or Excel) download / upload.

The following fields should be specified:

• Id

• Name *

• Description

• Latitude *

• Longitude *

• Address

• City

• State

• Country *

• Postal Code

• Primary Phone

• Secondary Phone

• Map Icon

• Marker Color

• Key Contacts

• Delete

1. From the GAP Admin home page, click "Facilities" under the "Intel" section.

2. Click the "Upload" button

3. Drag and drop the spreadsheet file onto the screen or use the "Select Files" button.

4. Assign columns from the spreadsheet to facility properties using the "Facility property" drop-down lists. If the spreadsheet uses the correct column names, these will be automatically assigned.

5. Click the "Next" button.

6. The data will be validated. If there are no errors, click the "Next" button to import the facilities.

7. Click the "Close" button.

Editing Facilities

Editing Facilities

1. From the GAP Admin home page, click "Facilities" under the "Intel" section.

2. Click on the name of the facility you want to edit.

3. Click the "+ Edit" button.

4. To rename the facility, update the facility name in the "Name" field.

5. To change the description, update the description in the "Description" field.

6. To change the address, enter a new address in the "Address", "City", "Country", "State" and "Postal Code" fields and click "Lookup" to obtain a precise location.

7. To change the icon and colour, change the icon and colour via the "Marker Icon" and "Icon Color" drop-down lists underneath the map.

8. To change the facility telephoe numbers, update the values in the "Primary Phone" and "Secondary Phone" text boxes. Note that phone numbers must be in international format (e.g [phone]).

9. To amend the key contact(s) for the facility, use the "Key Contacts" drop-down list. Note that these must be existing GAP users.

10. Click the "Submit" button.

Edit Facilities via Spreadsheet Upload

1. From the GAP Admin home page, click "Facilities" under the "Intel" section.

2. Click the "Download" button.

3. Click the "Download as Excel" option.

4. Save the file locally and edit the facilities contained therein as required.

5. Click the "Upload" button.

6. Drag and drop the spreadsheet file you just edited onto the screen or use the "Select Files" button.

7. Assign columns from the spreadsheet to facility properties using the "Facility property" drop-down lists. If the spreadsheet uses the correct column names, these will be automatically assigned.

8. Click the "Next" button.

9. The data will be validated. If there are no errors, click the "Next" button to import the facilities.

10. Click the "Close" button.

Deleting Facilities

1. From the GAP Admin home page, click "Facilities" under the "Intel" section.

2. Click the (trash can) icon next to the facility you want to delete.

3. At the confirmation prompt, click the "Delete" button to delete the facility.