Managing Documents

Actions described in this article require the View Documents and Manage Documents permissions.

Adding Folders

1. From the GAP Admin home page, click "Documents" under the "Travel" section.

2. Navigate to the location in the folder hierarchy where you want to create a new folder and click "+ New Folder".

3. Enter a name for the new folder and click "Create Folder".

Uploading Files

1. Navigate to the location in the folder hierarchy where you want to upload the file and click " Upload File".

2. Browse to the location on your computer where the file is located and select it.

Downloading Files

1. Navigate to the location in the folder hierarchy where the file in question resides.

2. Click the (download) icon next to the file.

Deleting Folders or Files

Deleting folders and file is permanent and cannot be undone.

Deleting a folder deletes all files contained therein.

1. Navigate to the location in the folder hierarchy of the folder or file in question.

2. Click the (trash can) icon next to the folder or file in question.

3. At the confirmation prompt, click "Delete Folder" or "Delete File" as applicable.

Sharing Folders

Sharing a folder makes it contents available to users in sub-tenants. The folder will appear in the "SHARED" folder for the sub-tenant users.

1. Navigate to the location in the folder hierarchy of the folder or file in question.

2. Click the (share) icon next to the folder in question. If a folder is already shared, clicking this button will turn off sharing.