> For the complete documentation index, see [llms.txt](https://docs.globalalerting.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.globalalerting.com/monitoring-and-response/reporting/managing-report-schedules.md).

# Managing Report Schedules

Report Schedules allow you to configure a report to run on an interval, and have the results sent to you by e-mail.

{% hint style="info" icon="user-lock" %}
These actions require the **View Reports Web App** and **Manage Report Schedules** permissions.

Access to data included in reports will depend on other permissions assigned to your user role.
{% endhint %}

## Adding Schedules

1. In the GAP Reports app, click the "Schedules" button on the left-hand side menu.
2. Click the "Add Schedule" button.
3. Select the tenant that the report will apply to from the "Tenant" drop-down list.
4. Enter a name for the Report Schedule in the "Report Name" text box.
5. Enter a description in the "Description" text box.
6. To enable the schedule upon creation, check the "Schedule Enabled" check box.
7. Select how often the report will run using the "Frequency" drop-down list.
8. Select when the report will run using the "Run Time" and "Time Zone" drop-down lists.
9. Select or enter the recipients for the report using the "Recipients" text box.
10. Select which report will run using the "Report Type" drop-down list.
11. Select the file format to use for the report from the "Report Format" drop-down list.
12. Select the parameters for the chosen report using the remaining drop-down lists and text boxes.
13. Click the "Submit" button.

{% embed url="<https://vimeo.com/1182504434?fe=ci&fl=sv&share=copy>" %}

## Editing Schedules

1. In the GAP Reports app, click the "Schedules" button on the left-hand side menu.
2. Click the <i class="fa-file-pen">:file-pen:</i> (edit) icon next to the name of the schedule you want to edit.
3. To change the name of the Report Schedule, amend the value in the "Report Name" text box.
4. To change the description, amend the value in the "Description" text box.
5. To enable / disable the schedule, check or uncheck the "Schedule Enabled" check box as required.
6. To change how often the report will run, amend the value in the "Frequency" drop-down list.
7. To change when the report will run, amend the values the "Run Time" and / or "Time Zone" drop-down lists.
8. To change the recipients for the report, amend the values in the "Recipients" text box.
9. To change which report will run, amend the value in the "Report Type" drop-down list.
10. To change the file format to use for the report, amend the value in the "Report Format" drop-down list.
11. Select the parameters for the chosen report using the remaining drop-down lists and text boxes.
12. Click the "Submit" button.

## Deleting Schedules

1. In the GAP Reports app, click the "Schedules" button on the left-hand side menu.
2. Click the <i class="fa-trash-can">:trash-can:</i> (delete) icon next to the name of the schedule you want to delete.
3. Click the "OK" button at the confirmation dialog.